The WordsFlow software is super simple to install and use - visit and navigate to Products > WordsFlow. It worked like a charm! I’m continually amazed at the time saved and the drastic reduction of the editing dance to which I had become accustomed. After only a few minor modifications to my workflow, I was making my clients and InDesign work for me, instead of me doing all the work. After chatting with founder Chris Ryland and watching his impressive demo of WordsFlow - a plugin for InDesign - I knew this was the answer to the back-and-forth dance between my clients’ Word files and my InDesign documents. My “a-ha!” momentĪt an InDesign event a few years ago, one of the sponsors was Em Software. You sigh and remove your “designer hat” and put on the “editor/proofreader hat” for the next few hours. This method also requires another round of proofing to make sure that comments were interpreted exactly how the client wanted to make changes.
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One of the drawbacks to PDF comments in InDesign is that if major changes are made to the InDesign file, either structurally or to the text, comments may not correlate exactly to the specific location in the InDesign document anymore - so it’s best to wait patiently for the client to send back the corrections before making any major changes. You as the designer still must find where in the InDesign document the change is to be made, decipher what the comment means, then either accept a comment, or manually make the correction. If used correctly, PDF comments in Acrobat can be loaded back into the PDF Commenting Panel in newer versions of InDesign. promotions/products/creative-cloud/indesign PDF commenting, how it should work In a perfect scenario, editors will correctly use Acrobat’s PDF commenting to make changes to the now beautifully designed article they originally sent, the one that was supposed to be final … remember that conversation? Once finished, you send the client a PDF proof.
You format the text carefully with paragraph and character styles, fix typos, and remove extra tabs, spaces and double returns. Typically, you place photos, logos, and the text from Word into InDesign. You ask with a hopeful tone: “Has this been proofread and approved by all parties?” The answer is always yes, but you’ve been down this road before - it’s probably not final, the boss hasn’t even seen the copy, and it will require many rounds of editing. Usually the process begins with you receiving an email with Word (or Excel) files, either attached or as a link to a shared folder.
If you’re a designer using InDesign, you have most likely collaborated on a project with a writer/editor who is submitting copy in Microsoft Word. InDesign editorial + production magic with WordsFlow
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